Welcome to the second post in this three-part series. This post will share and explain 7 methods of differentiation by process using technology. Once again, tools are linked as they are mentioned.
Differentiating by Process
Method 1: “What Now?” Checklist
Online resources/tools: Google Docs, Canva, Schoology (or other LMS as long as it allows you to post an interactive checklist) This can also be paired with a printed checklist on brightly colored paper for students who need a physical copy.
Peer-reviewed support: Nicol and Macfarlane-Dick (2006) explained that effective feedback should support self-regulated learning by helping students understand the goal, monitor their progress, and close the gap between their current performance and the desired outcome. A “What Now?” checklist supports this by helping students track where they are, what they still need to do, and what step comes next.
How it differentiates by process: Students have a clear pathway through a larger assignment. Instead of expecting every student to manage the whole task independently, the checklist breaks the work into smaller steps. Students can check off what they have completed, identify where they are stuck, and move to the next step without waiting for the teacher to redirect them every time. The assignment goal stays the same, but the process becomes more structured and manageable.
Possible units: This method works well for literary analysis one-pagers, reading packets and quizzes, research tasks, informative speeches, persuasive speeches, and major writing assignments, which I include to some degree in all my classes.
Rationale for my classroom: In my alternative high school classroom, the plan for the day can change quickly because of absences, testing, appointments, behavior needs, emotional regulation needs, or technology support needs. I may give students an ideal timeline, but that timeline can fall apart fast. A “What Now?” checklist gives students a stable reference point even when the class period does not go as planned. For example, a student working on a speech could use the checklist to see whether they should be brainstorming, outlining, finding sources, practicing, revising, or preparing to present. This helps students build responsibility and independence because they do not have to wait for me to tell them every next step.
Method 2: Oral Conference Catch-up Pathway
Online resources/tools: Project Gutenberg, LibriVox, YouTube audiobook recordings, online quizzes in Schoology or Google Forms, Google Docs, digital reading packets, and other teacher-posted resources students can access outside of class.
Peer-reviewed support: Harris (2021) emphasized that students with or at risk for learning disabilities benefited from explicit strategy instruction and support across content areas. An oral conference catch-up pathway supports this idea because the teacher uses conversation, questioning, prompting, and clarification to help the student organize what they know before they are expected to demonstrate understanding independently.
How it differentiates by process: This method changes how students work through missed or overwhelming content. Instead of requiring every student to complete the same written notes or catch-up work in the same way, the teacher can meet with the student, ask the key questions orally, clarify vocabulary, check comprehension, and help the student reconnect to the class learning. The student is still responsible for the same content, but the process becomes more supported and less dependent on written output.
Possible units: This method works well in whole-class reading units such as The Strange Case of Dr. Jekyll and Mr. Hyde, H.P. Lovecraft short stories, and Scythe. It also works in speech units when students need help catching up on brainstorming, outlining, source use, or presentation planning.
Rationale for my classroom: In my classroom, students often miss important instruction because of absences, testing, appointments, or emotional regulation needs. Sometimes students understand the content but become overwhelmed when they have to write everything down or catch up independently. An oral conference catch-up pathway gives students a way to process the missing work with teacher support before they complete the assessment or assignment. For example, if a student misses several days of Jekyll and Hyde, they can access the ebook or audiobook, then meet with me to discuss the reading questions orally before taking the online quiz. This keeps the learning goal the same while making the path back into the work more manageable.
Method 3: Guided Google Docs Templates
Online resources/tools: Google Docs, Canva, Schoology, or any digital writing tool that allows teachers to create, share, and copy structured templates for students.
Peer-reviewed support: McKeown et al. (2021) described Self-Regulated Strategy Development as an evidence-based instructional framework that helps students use strategies to plan, write, monitor, and revise across content areas. Guided Google Docs templates support this kind of strategy instruction because they give students a structured place to organize their thinking before they are expected to produce a complete response or project.
How it differentiates by process: This method allows the teacher and students to break a larger task into smaller, more manageable steps. Instead of giving students a blank document or essay prompt and expecting them to know where to begin, the teacher can provide headings, sentence starters, guiding questions, reminders, examples, links, or built-in checklists. Students are still completing the same assignment, but the process is scaffolded so they can move through the task with more independence.
Possible units: This method goes in every unit I teach. In my ELA classes, I use it for essay outlines and other larger assignments; in speech, I use it for speech outlines.
Rationale for my classroom: Many of my students struggle most with getting started and organizing their thoughts. A guided Google Docs template gives them a clear place to begin without lowering the expectation. For example, in a speech unit, a template can separate the hook, thesis, main points, evidence, transitions, and conclusion. In a literary analysis assignment, it can separate the claim, quote, explanation, and connection to the theme. Because the template is digital, students can access it through Schoology, type directly into it, use comments or suggestions, and return to it even if they are absent or working from home. I can also check their progress on their document even when they aren't in class.
Method 4: Digital Graphic Organizers and Mind Maps
Online resources/tools: Canva Whiteboards, Google Drawings, Lucidchart, MindMeister, Miro, or other digital tools that allow students to create webs, timelines, flowcharts, character maps, cause-and-effect charts, or compare-and-contrast organizers.
Peer-reviewed support: Almulla and Alamri (2021) found that concept mapping supported student learning, motivation, and academic achievement by helping students organize ideas and make connections. Digital graphic organizers and mind maps give students a visual way to process information before moving into discussion, writing, or a final product.
How it differentiates by process: This method helps students organize their thinking in a format other than traditional notes or paragraphs. Some students can move straight from reading to writing, but others need to visually map out characters, themes, evidence, causes, effects, or relationships first. The learning goal stays the same, but students have a different pathway for making sense of the content.
Possible units: This method works well for The Strange Case of Dr. Jekyll and Mr. Hyde character and conflict maps, Scythe theme and evidence maps, Lovecraft setting and mood analysis, informative speech planning, persuasive speech claim/evidence/reasoning maps, and argumentative writing.
Rationale for my classroom: In my classroom, many students understand more than they can immediately explain in writing. A digital mind map gives them a place to put ideas before they have to turn those ideas into a paragraph, speech, project, or discussion response. For example, before writing about the concept of the duality of man in Jekyll and Hyde, students can create a visual map connecting Jekyll, Hyde, secrecy, reputation, violence, and good intentions. This helps students see the relationships between ideas instead of treating each detail as separate. Digital tools also make this easier to revise, color-code, rearrange, and save for later.
Method 5: Online Quizzes with Flexible Timing and Immediate Feedback
Online resources/tools: Schoology quizzes (or the quiz function built in to your school's LMS), Google Forms, Wayground (formerly known as Quizizz), Kahoot, Gimkit, Blooket, or other digital quiz tools that allow students to complete quizzes online and receive immediate scores or feedback.
Peer-reviewed support: Enders et al. (2021) found that online quizzes can support learning when they include effective feedback. This supports the use of digital quizzes not only as a grading tool, but also as a way for students to check understanding, review mistakes, and know what they need to work on next.
How it differentiates by process: Online quizzes with flexible timing and immediate feedback differentiate by process because students do not all have to demonstrate readiness at the exact same moment. Some students may be ready to take a quiz immediately after instruction, while others may need more time to read, review notes, ask questions, or get caught up after an absence. The quiz itself can remain the same, but the process leading up to it becomes more flexible. Immediate feedback also helps students understand what they missed right away instead of waiting for the teacher to grade and return the quiz later.
Possible units: This method works well for reading quizzes in any of my ELA units. I use it for plot-related or reading comprehension questions as well as vocabulary and grammar.
Rationale for my classroom: In my classroom, flexible online quizzes are especially useful because if a student misses the class reading or discussion, they can still access the materials, review the notes, and take the quiz when they are ready. This keeps the expectation the same while giving students a more realistic process for getting there. Online quizzes also save me as significant amount of time because they are automatically graded and the ones in Schoology even go into the gradebook automatically, which means students receive their score right away and I can quickly see who needs reteaching, clarification, or another opportunity to review the content.
Method 6: Collaborative Digital Notes and Shared Class Resources
Online resources/tools: Google Slides, Google Docs, Padlet, Canva Whiteboards, Schoology discussion boards, or shared class folders where students can build collective notes, examples, questions, vocabulary lists, or study resources.
Peer-reviewed support: Costley and Fanguy (2021) found that collaborative note-taking in a shared online document affected students’ cognitive load and learning because students were able to share the work of capturing and organizing information. Collaborative digital notes can support students who struggle to keep up with class discussion, miss class, or need to see how other students organize ideas.
How it differentiates by process: Students are able to process information together instead of relying only on their own notes. One student might add a definition, another might add an example, another might add a question, and another might add a quote or image. The class is still working with the same content, but students have a shared space for organizing and revisiting the learning.
Possible units: This method works especially well for any time I teach vocabulary. I can share a Google Slide or Canva presentation with my students that contains slides that have key terms and empty spaces for them to write the definition and add a picture. I assign students their own slide and then we go over all the slides together as a class.
Rationale for my classroom: My students have a greater urge to complete an assignment well and in a timely manner when there is responsibility involved beyond their grade. This way, students know that they are not just completing their own assignment, but creating a reference tool that the rest of the class will be using. Having it available digitally, also grants easier access to absent students.
Method 7: Self-Reflection and Revision Checkpoints
Online resources/tools: Google Docs comments, Google Forms, digital rubrics, or short reflection forms built into an LMS.
Peer-reviewed support: Panadero et al. (2017) found that self-assessment supported self-regulated learning and student self-efficacy. Self-reflection and revision checkpoints support this because students are asked to pause, evaluate their progress, and identify what they need to improve before turning in a final product.
How it differentiates by process: These tools in this method help build purposeful pauses into the assignment. Instead of moving from instruction straight to final submission, students stop at specific points to review their work, respond to feedback, revise, or set a next-step goal. Some students may need a quick rubric check, while others may need guided questions, teacher comments, or a conference before moving forward. The final learning goal stays the same, but the process includes more opportunities for students to monitor and improve their work.
Possible units: This method works well for literary analysis one-pagers, argumentative writing, annotated bibliographies, informative speeches, persuasive speeches, Scythe projects, and Jekyll and Hyde response assignments.
Rationale for my classroom: More often than not, my students submit work and immediately consider it “done,” even when they have not checked the rubric, revised unclear ideas, or responded to feedback. A self-reflection or revision checkpoint helps slow that process down in a manageable way. For example, before submitting a speech outline, students can complete a short Google Form asking whether they have a clear thesis, enough evidence, working transitions, and a plan for their conclusion. Before submitting a Canva one-pager, they can check whether their quotes, images, and explanations clearly connect to the theme or literary element. For this to work, however, the checkpoints would also need to be graded assignments or parts of the existing assignment. This helps students take more responsibility for their work without relying only on me to tell them what to fix.
References
Almulla, M. A., & Alamri, M. M. (2021). Using conceptual mapping for learning to affect students’ motivation and academic achievement. Sustainability, 13(7), Article 4029. https://doi.org/10.3390/su13074029
Costley, J., & Fanguy, M. (2021). Collaborative note-taking affects cognitive load: The interplay of completeness and interaction. Educational Technology Research and Development, 69(2), 655–671. https://doi.org/10.1007/s11423-021-09979-2
Enders, N., Gaschler, R., & Kubik, V. (2021). Online quizzes with closed questions in formal assessment: How elaborate feedback can promote learning. Psychology Learning & Teaching, 20(1), 91–106. https://doi.org/10.1177/1475725720971205
Harris, K. R. (2021). SRSD instructional research for students with or at-risk for LD across the content areas: History and reflections. Learning Disabilities Research & Practice, 36(3), 235–241. https://doi.org/10.1111/ldrp.12260
Heacox, D. (2017). Making differentiation a habit: How to ensure success in academically diverse classrooms. Free Spirit Publishing.
Nicol, D. J., & Macfarlane-Dick, D. (2006). Formative assessment and self-regulated learning: A model and seven principles of good feedback practice. Studies in Higher Education, 31(2), 199–218. https://doi.org/10.1080/03075070600572090
Panadero, E., Jonsson, A., & Botella, J. (2017). Effects of self-assessment on self-regulated learning and self-efficacy: Four meta-analyses. Educational Research Review, 22, 74–98. https://doi.org/10.1016/j.edurev.2017.08.004
Tomlinson, C. A. (2014). The differentiated classroom: Responding to the needs of all learners (2nd ed.). ASCD.